Admin Department Level Fees

Department-Level Fees

Overview

Department fees are the most specific level of fee override in HMIS. When a department fee is configured for a service, it takes priority over both site fees and base fees. This allows individual departments — such as a VIP outpatient counter, a specialist clinic, or a corporate billing department — to charge different rates for the same service.

When to Use

• A specialist OPD department charges a higher consultation rate than the general OPD counter
• A VIP ward applies premium pricing to all services
• A corporate billing department has negotiated a fixed rate for a service
• You need to give a specific department a discounted rate as an exception

Navigating to Department Fee Management

1. Click Administration → Manage Pricing
2. Select Manage Department Fees from the pricing index

Required privilege: AdminPrices

The Manage Department Fees Screen

Filters:

• Select Department — autocomplete to choose the department (shows department name)
• Select Item — autocomplete to choose the service or investigation (shows code, type, name)

Viewing Existing Department Fees

1. Select the Department and Item
2. Click Fill Existing Fees — the fee table below populates with any existing department-specific fees for this combination

Adding a New Department Fee

1. Select the Department and Item
2. Click Add New Fee (yellow button) — a dialog opens
3. Configure the fee:

Field	Description
Fee Name	Label (e.g. "VIP Consultation", "Specialist Rate")
Fee Type	The fee category — same FeeType options as base fees
Discounts Allowed	Toggle
Service Charge Allowed	Toggle
Fee	The department-specific amount
Foreigner Fee	Foreigner-specific amount (0 = use regular fee)

4. Click Save in the dialog header

Bulk Upload of Department Fees

• Upload to Add Department Fees by Item Code — adds new department fees from a spreadsheet
• Download Item Fees for Sites (same export covers department fees in some configurations)

Fee Priority Reminder

Department fees are the highest priority:

• Department fee always overrides site and base fees
• If no department fee exists, the system falls back to site fee
• If no site fee exists, the system falls back to base fee

Example: OPD General vs Specialist Clinic

Service	Base Fee	OPD General Dept Fee	Specialist Clinic Dept Fee
Consultation	Rs. 1,000	(no override — uses base)	Rs. 2,500
Blood Test	Rs. 500	(no override — uses base)	(no override — uses base)

In this example, OPD General patients pay Rs. 1,000 for a consultation (base fee). Specialist Clinic patients pay Rs. 2,500 (department override). Blood tests cost Rs. 500 everywhere (no override at any level).

Technical Notes (Admin/Developer)

Department fees are FeeValue entities with department set (and institution matching the department's institution). itemFeeManager.forDepartment holds the selected department. addNewForDepartmentFee() creates the record; fillForDepartmentFeesForSelectedItem() loads existing ones. The billing engine queries FeeValue WHERE department = billingDepartment AND item = billedItem first before checking site or base fees.

Related Features

• Fee Configuration Overview
• Base Fees — Setting and Editing
• Site-Level Fees
• Mapping Items to a Department